Friday, July 12, 2013

communication gap

When I take on a client I generally ask them how they like to communicate - in person, email, text, phone calls, and what times of day, what's their schedule like? Usually I don't really have to ask the question. The answer is already apparent. They have already used their tools on me and I know the answer. All too well - smile! I call it the Platinum Rule. The Golden Rule is treat others as you wish to be treated. The Platinum Rule is ask others how they want to do business and then do it, their way.
And while I do try to watch my phone during business hours, there are the occasional calls, emails, texts that go ignored while in another appointment, or, you know, while pumping gas. Or say a client has a question and the answer is this: I don't know, I will ask. Which really means: I will ask the agent, who will ask their client, who will get back to their agent, who will get back to me, who will let you know... in time... Yip. The answer is yes! See? It wasn't me, it was me waiting on the answer for you. And the answer is a good one! And the writing on your wall in your home I'm selling says Patience is a Virtue. Yes, yes it is.
So what about when that's not good enough? Say you've answered the phone or called back pretty fast on all their calls. You've replied to all emails same hour or at worst, same portion or 1/2 of the day. You've taken texting to a whole new level (literally had 24 one morning). You've met in person to show houses even after they are under contract on another just in case this deal doesn't go through (worried about inspection and appraisal) in other words, you've been there. You've really, really been there.
...And now they want to have permission to contact the seller directly. Because they don't want to bother all the people in the middle over little things like paint colors or carpet samples.
Would you say, "Hell no! I am the only person alive who can handle this volume of communication without hiring a call center or going insane or charging you twice?" Or would you call the other agent and let them know your client is about to go rogue and call their seller? Or would you just politely say, "What's the question? Make a list. I will get it handled?" Or would you do something... special?
I was at a loss as to why some people think they have questions that are so important that the answer needs to come before they take their next breath or why they think the pattern of events is so horribly broken. You know, the pattern whereby brokers have been hired to handle the transaction that the client is so desperately trying to handle (mis-handle) themselves, not knowing the seller client isn't answering the buyer's question right away because the seller is the speaker at an event in another state! She isn't stopping speaking to answer a question about the roof certificate! It's sitting on her counter at home! It's not on her podium!!!!! And buyer, your insurance carrier can wait on that answer! Not. Critical. I will let you know when there is a 911!
And then I realized I do know the answer...
THEY ARE MOVING!
THEY HAVE TOO MANY AGENDA ITEMS!
THEY ARE HAVING TROUBLE MANAGING THEIR SCHEDULE!
THEY ARE FEELING OUT OF CONTROL!
THEY ARE FREAKING OUT!
The best answer to some of our questions isn't really the answer to that specific question at all. It might be simply: Keep your chin up. Moving is hard work. You are doing great.
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31 Comments on Communication Gap
20 Most Recent Comments Displayed Show All

JUL
11
622,211 PointsOutside Blog
The Platinum Rule seems like a great tool. It is so important to communicate at the other person's comfort level. Good Rule.
Betty
12:12pm • #12
354,281 Points23 Featured PostsOutside BlogCalled Shot Master
Yes, moving is extremely overwhelming. When I send an email in these situations I have said, "oh, soooooo sorry to bother you I know you have so much on your plate right now but..."
12:20pm • #13
Excellent article and there is something about knowing it's not. just. me. that really calms the nerves. You are funny and this was an enjoyable read!
12:27pm • #14
1 Featured PostOutside BlogHit Router
I think your Platinum Rule is excellent. Makes the client feel like they are also in some control over the process when they may feel completely out of their league. At least they can control one thing!
2:29pm • #16
803,243 Points86 Featured PostsOutside BlogAttended Rain CampCalled Shot Master
That last line is genius! How correct you are. Sometimes, clients just get so overwhelmed that their frantic state ignites a series of unnecessary communication fires. Your ideas about communicating with clients within the realm of being reasonable sounds right.
2:30pm • #17
130,830 Points11 Featured PostsOutside Blog
Thanks for commenting, guys. When smart people ask odd ball questions, they usually sleep on it and no longer have the question in the first place. Moving (and moving someone's cheese) can be uncomfortable. Help a guy out. Encourage them. Help them relax vs. contribute to their chaos and we all move right on!
2:31pm • #18
1,018,519 Points120 Featured PostsOutside BlogAttended Rain CampCalled Shot Master
You wrote: "that go ignored while in another appointment"
Not so sure it's ignoring the call, or having it just go answered at that moment. And for the record, I've had clients like this. Very hard to deal with and mostly over things that can wait.
3:53pm • #19
Outside Blog
Kristen - oh my gosh this is so timely! I JUST had this happen with one of my homes about to close; the buyer is also the AGENT - oh my, she has been calling the seller, making appointments directly with her, installing her own coded lockbox, removed the key from my lockbox and put it in hers, having the vendors call her for the code, having her counter people come over since she's changing the countertops, etc. etc. and my poor seller is just trying to get her boxes put together. Today was the day for attorney involvement :-/
4:11pm • #20
Outside Blog
Kristen,
What a great post.
both Buyers and Sellers heads start to spin once the contract is signed.
So much to do..when will it get done..nerves get rattled...stress hits the boiling point
and the Realtor put them in this whole mess .
hahaha
5:15pm • #21
my buddy's sister makes $81 every hour on the laptop. She has been without work for eight months but last month her paycheck was $14214 just working on the laptop for a few hours. Here's the site to read more... www.Can99.com
Carol R. Haley
6:22pm • #22
386,791 Points10 Featured PostsOutside BlogHit RouterCalled Shot Master
So wise. I get people who say... email only or please only call between xx - xx I always try to follow the clients directive when possible as that what they requested so do business the way they want

Good Post
7:10pm • #23
358,576 Points9 Featured PostsOutside BlogCalled Shot Master
It's true that their preferred mode of communication becomes apparent often before you ask. That's been my experience too.
7:42pm • #24
430,703 Points5 Featured PostsOutside BlogAttended Rain Camp
The flip side is that with so many forms of communication, there is no reason that prospects have no excuse not to find us or be in touch.
8:18pm • #25
884,509 Points18 Featured PostsLocalism SponsorAttended Rain CampCalled Shot Master
It is great to set expectations of the client. I let them know that sometimes, I need them to communicate on my terms and I tell them why. I like to have a "paper trail" of communications and texting can be a challenge.
8:39pm • #26
247,609 Points1 Featured Post
Just depends on the situation. Have had buyers just show up. I try to emphasize that if necessary can schedule an appointment to go see the property.
8:50pm • #27
1,374,849 Points42 Featured PostsOutside BlogAttended Rain CampCalled Shot Master
Kristen - I like the idea of the platinum rule though I hadn't heard it before.
11:40pm • #28
JUL
12
Luv the Platinum Rule and I agree, it is the only way to work with folks. Well said!
3:54am • #30
185,325 Points9 Featured PostsOutside BlogCalled Shot Master
I love that you are so accommodating with your clients. We often have to establish our one Platinum Rule and explain to nervous owners that if we spend all day holding their hand than we aren't actually spending time trying to rent out their home, which is what they actually hired us to do. There is a balance.
5:44am • #31
147,204 Points1 Featured PostOutside BlogHit RouterAttended Rain Camp
The platinum rule is a good rule! Always a good idea to follow the client in terms of how they communicate with you and ask if another is okay too. Love this blog! Well written and funny!
5:55am • #32
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