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Tuesday, June
4, 2013
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Still Using Spreadsheets? There's An Easier Way
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The
spreadsheet is the Swiss Army knife of small-business programs: It
serves almost every function you can think of. But using a
spreadsheet to manage expenses is like using the knife's plastic
toothpick to flip pancakes. Sure, you could do it, but would you
really want to?
Manually entering expense data into a spreadsheet or accounting
system is time-consuming, and it can introduce errors. It's easy to
see how the process gets overwhelming for both managers and
employees.
But there is a better way to manage expenses.
Concur has put together a simple white paper
with eight tips to help you create a better expense management
process for your company. It explains what the best practices are,
giving advice on the easiest ways to implement a new system or
improve your current one.
The eight tips include:
- Create a
company-wide policy. All companies have an obligation to themselves and
the IRS to ensure that expenses are genuine and appropriate.
- Simplify
your reimbursement process.
Employees are more likely to comply if the process is simple.
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- Get
the relevant information. Ask for the right details, not a
novel.
- Leverage
mobile devices. Make it easy to submit and approve expense reports
while employees and managers are on the go.
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