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Wednesday,
February 20, 2013
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Create An Expense Policy Your Employees Will Follow
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When you empower your employees with an expense account,
you trust that they won't blow a few thousand bucks on a suite at The
Plaza Hotel.
But do your employees
really know what’s acceptable? People want to do the right thing when
they submit expenses, but sometimes they just don’t know what the
right thing is. This is where a clear, unambiguous expense policy
will prevent frustration and mistakes for all.
Looking for a place to start? Concur's expense policy template
(free to download) describes the structure and content of a
best-practice expenses policy and includes sample language.
Here are useful guidelines:
- Ditch the
jargon. Your policy should be easy to read. The easier a
policy is to understand, the easier it is for your employees to
adhere to it.
- Make it
fair. No one should have to pay out of pocket if they spend
sensibly.
- Invite
participation. If your team members help develop the policy,
they'll be more likely to adhere to the rules and encourage
others to do the same.
- Use
sensible, localized rules.
Sometimes you need to adapt to local requirements, such as higher
hotel costs in more expensive cities. One good solution is a
table of acceptable regional rates.
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